Executive Assistant

Now hiring an Executive Assistant (part time) for a dynamic non-profit organization in the Sea to Sky region. Ideal for a seasoned professional with extensive experience supporting executive leadership, streamlining operations, and managing diverse administrative tasks.

Offering a starting wage in the range of $30 – $40 per hour with a flexible, hybrid schedule,   Must be able to attend local events 

About the Role, Benefits & Perks:

• Salary Range:  $30 – $40 per hour based on experience
• Schedule:  20-25  hours per week, remote / hybrid
• Flexible schedule, able to work a variety of days and hours and attend local events.

The Perfect Candidate: 

• Thorough knowledge various technical applications – Google Workspace, Canva, QBO and Squarespace
• Thorough knowledge and experience with social media applications: Facebook, Linked’in and InstagramExcellent communication skills – written and verbal
• Expert organizational skills, task-driven, strong administrative skills
• Resourceful, self-directed, results-oriented, excels within a Team environment
• Knowledge of local government processes.
• Knowledge and experience with bookkeeping and QuickBooks Online
• Creative design experience with Canva, presentations, graphics and design.
• Creative marketing / communications skills
• Administrative skills including writing, attention to detail and  bookkeeping
• Event planning and organization
• Teamwork and experience with uniting/facilitation of stakeholders, building relationships
• Preference given to candidates that live in Squamish or West Vancouver.

Responsibilities Include: 

• Event Planning and logistics for up to eight events per year.
• Attends functions and manages logistics for outreach events
• Supporting the Board Secretary – ensuring forms and filings for the non-profit charity are managed.
• Editing, writing and research for correspondence, reports, web and social media postings and taking meeting minutes
• Assist in completing applications for grants, council delegations and more.
• Communications support, corresponding, formatting documents, promotional materials, event invitations, and updating the Squarespace website, managing images and communication materials
• Bookkeeping – processing and filing invoices and receipts into QBO, tracking subscriptions, renewal dates and budgets.
• Organizing meetings, arranging schedules,
• Maintaining information for various procedures, policy documents, and plans.
• Tracks inventory
• Supports the Executive Director as needed

SCHEDULE BREAKDOWN (approx.)

• Board Support:  ~ 4 hours per month =  ~ 48 hrs annually
• Event Planning:  ~ 24 hours per event x 6 = ~ 144  hrs annually
• Communications: ~ 32 hours per month = ~ 384 hrs  annually
• Bookkeeping: ~ 3 hours a week = ~ 144 hrs annually
• General admin organizing meetings etc: ~ 144 hrs annually
• Research, maintaining procedures 6 hours per month: ~72 hrs annually
• Attending events/outreach: ~ 60 hrs annually

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

• Create a Squamish Personnel Profile and upload your resume here (you only have to do this once):  www.squamish-jobs.com/apply
• OR If you have already created a profile with us, please email your updated resume and cover letter to talent@squamish-jobs.com

For some pro  resume tips visit:  www.squamish-jobs.com/resume_tips/

You must apply care of  Squamish Personnel to be considered for this position  as we are completing all  initial interviews on behalf of this organization.   

We will review all applications and contact candidates who have been selected for further consideration or an interview.  If you would like an update on your application, please email us talent@squamish-jobs.com or call us at 604 398 4977 ext 2.

Tip for Out-of-Town Applicants:  If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date.   Only candidates currently holding a valid Canadian work permit will be considered (optional).   Click here for some resources. 

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